Request for Quotation

RFQ No	PR No	Description	Office	Closing Date	Total
RFQ No SVP 26-B-0202	PR No 100-26-05-029	Supply and Delivery of Arduino Starter Kit needed for Upcoming ICT Month Event.	INFORMATION TECHNOLOGY OFFICE	PR Date May 20, 2026@5:00pm	Total Php 12,000.00
RFQ No SVP-26-1071-0508	PR No 100-26-05-0238	supply and delivery of office supplies to City Budget Office.	CITY BUDGET OFFICE	PR Date May 20, 2026 @ 5PM	Total Php 7,500.00
RFQ No SVP-26-1011-0523	PR No 100-26-05-0246	SUPPLY AND DELIVERY OF 1 UNIT STEEL CABINET FOR CITY MAYOR'S OFFICE.	CITY MAYOR'S OFFICE	PR Date May 27, 2026 @ 5PM	Total Php 15,000.00
RFQ No SVP 26-A-118	PR No 100-26-05-015	Supply and Delivery of Construction Materials for the Improvement of Brgy. Gymnasium and Evacuation Center, San Roque.	CITY ENGINEERING OFFICE (DF)	PR Date June 1, 2026 @ 5pm	Total Php 648,807.00
RFQ No SVP 26-C-119	PR No 100-26-05-007	Supply and delivery of Rabies Vaccine	CITY DISASTER RISK REDUCTION MANAGEMENT OFFICE	PR Date May 27, 2026 @ 5pm	Total Php 370,000.00
RFQ No SVP-26-8751-0519	PR No 100-26-05-0164	Supply Labor and Materials Needed for Prime Mover-02 of CEO Motor Pool for the Period of 2nd Quarter	CITY ENGINEERING OFFICE	PR Date May 25,2026 @ 5PM	Total Php 90,500.00
RFQ No SVP 26-B-0196	PR No 100-26-05-014	Supply and Delivery of Motorcycles for City Veterinary Office Use	CITY VETERINARY OFFICE	PR Date May 27, 2026@5:00pm	Total Php 660,000.00
RFQ No SVP-26-1031-0518	PR No 100-26-05-0195	Supply and Delivery of Office Supplies needed for 2nd Semester CY 2026 (Pasko sa Bayawan and Charter Day Celebration)	CITY ADMINISTRATOR'S OFFICE	PR Date May 27, 2026 @ 5PM	Total Php 34,600.00
RFQ No SVP-26-8751-0521	PR No 100-26-05-0165	Supply and delivery of engine oil pump needed for DT-32. of CEO Motor Pool for the period of 2nd Quarter.	CITY ENGINEERING OFFICE	PR Date May 25,2026 @ 5PM	Total Php 20,000.00
RFQ No SVP 26-C-121	PR No 100-26-04-060	Supply And Delivery Of Other Supplies And Materials Expenses To Be Used By Bayawan City Fire Station	BFP	PR Date MAY 27,2026 @ 5pm	Total Php 33,000.00
RFQ No ETM-26-1011-0531	PR No 100-26-05-0144	DELIVERY AND AIRING OF ADVERTISING EXPENSES (AIRTIME COST FOR RADIO BROADCASTING) FOR JULY TO DECEMBER 2026.	CITY MAYOR'S OFFICE	PR Date June 1, 2026 @ 5PM	Total Php 90,000.00
RFQ No SVP 26-C-117	PR No 100-26-05-008	Supply and Delivery of Desktop Computers and Printers for OBO and BPLO.	CITY ADMINISTRATOR'S OFFICE	PR Date May 27, 2026 @ 5:00 P.M.	Total Php 580,900.00
RFQ No SVP 26-B-0201	PR No 100-26-05-012	Supply and Delivery of Volleyball Post Cover for Annual Sports Development	SPORTS OFFICE	PR Date May 27, 2026@5:00pm	Total Php 10,000.00
RFQ No SVP 26-B-0200	PR No 100-26-05-0147	SUPPLY AND DELIVERY OF OFFICE SUPPLIES - EPSON INK FOR PROCUREMENT SERVICES OFFICE.	CITY MAYOR'S OFFICE	PR Date May 27,2026	Total Php 10,300.00
RFQ No SVP 26-D-137	PR No 100-26-05-003	Supply and Delivery of Garbage Stickers needed for CTO.	CITY TREASURER OFFICE	PR Date May 21, 2026 @5:00PM	Total Php 1,200,000.00
RFQ No SVP 26-D-136	PR No 100-26-05-004	Supply and Delivery of 6 units Desktop Computer for CTO use.	CITY TREASURER OFFICE	PR Date May 21, 2026 @5:00PM	Total Php 300,000.00
RFQ No SVP 26-A-110	PR No 100-26-04-062	Supply and Delivery of Contruction Materials for the Improvement of Multi-Purpose Hall, Tayawan	CITY ENGINEERING OFFICE (DF)	PR Date May 25, 2026 @ 5pm	Total Php 974,908.25
RFQ No SVP 26-A-112	PR No 100-26-04-036	Supply and Delivery of Construction Materials for the Concreting of Maninihon FMR	CITY ENGINEERING OFFICE (DF)	PR Date May 27, 2026 @ 5pm	Total Php 1,771,781.75
RFQ No SVP 26-C-107	PR No 100-26-04-030	Supply and delivery of 1 unit Inflatable Boat	CITY DISASTER RISK REDUCTION MANAGEMENT OFFICE	PR Date May 20, 2026 @ 5pm	Total Php 800,000.00
RFQ No SVP 26-A-113	PR No 100-26-04-063	Supply and Delivery of Construction Materials for the Improvement of Barangay Evacuation Center, Suba	CITY ENGINEERING OFFICE (DF)	PR Date May 27, 2026 @ 5pm	Total Php 540,500.00

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INVITATION TO BID

the City of Bayawan, through its Bids and Awards Committee (BAC), invites suppliers / manufacturers / distributors / contractors to bid for the hereunder projects:

I/we hereby acknowledge receipt of this Request for Quotation (RFQ), and hereby agree to the Terms and Conditions set therein. We assume responsibility to deliver/submit our proposal on or before the closing date and time at the designated bid boxes; otherwise, City of Bayawan can consider us not interested to quote.

TERMS AND CONDITIONS

Bidders shall provide correct and accurate information required in this form. Errors in price quotation shall be exclusively the supplier’s responsibility. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized representative/s.

Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected.

Award will be made to the Lowest Calculated and Responsive Bid (LCRB) – the bid determined, after post-qualification, as complying to the eligibility and bid requirements.

BREAKING OF TIES.

A non-discretionary method of breaking ties will be used, i.e. tossing of coin (for two bidders) or draw lots (for three or more bidders).

Supplier/s must deliver the items awarded within the period specified in the Purchase Order. Purchase Order issued shall automatically be cancelled if no delivery is made after thirty (30) calendar days after receipt thereof, without prejudice to legal courses of action (e.g. imposition of liquidated damages, suspension and blacklisting) provided in Republic Act 9184 and its IRR. The rescinded contract may be re-awarded to the next lowest calculated and responsive bidder.

Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or levies payable. All prices offered must be valid for a period of thirty (30) calendar days from the date of submission.

Indicate in the proposal the brand, model and technical specifications of the items quoted; otherwise, the bid will be rejected. Specifying the country of origin, the terms “generic”, “original”, and the like are not considered brand names. Indicate No Brand if the item quoted is generally unbranded.

Alternative Bids shall be rejected outright. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. A Bid with Options is considered an alternative bid regardless of whether said Bid proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes.

the City of Bayawan reserves the right not to award any contract to a bidder having a pending and overdue delivery obligation to the City and defaulted the prescribed delivery period in previous award/s from the City of Bayawan.

The prescribed DELIVERY PERIOD is within THIRTY (30) CALENDAR DAYS, unless explicitly indicated in the proposal. Extension of delivery period, if granted, shall in no case exceed the original delivery term. Unless otherwise stated, the default place of delivery is F.O.B. City of Bayawan Warehouse, Cabcabon, City of Bayawan.

WARRANTY.

To assure that manufacturing defects are corrected by supplier, a warranty security shall be required for a minimum of three (3) months for Expendable Supplies, and one (1) year in the case of Non-expendable Supplies. The obligation shall be covered by retention money(1%) of the contract price and shall be released only after the lapse of the warranty period or in the case of Expendable Supplies, after consumption thereof: Provided, however, That the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met.